totalflow User Permissions, uniquely designed to enhance the security of your organisations Information, Data & Intellectual Property
Create & Customise Unlimited Levels of User Permissions
Permission Levels
For better management of Cross-Organisation-Working and Multi-Tasking, totalflow has User Permission Levels in all areas of the organisation. Company, Business Units, Engagements & Projects.
The User who registered the totalflow account, is by default, the Super Administrator and controls all permission levels.
totalflow allows multiple Super Administrators (for example Joint Owners, Partners or Co-founders), and there is a procedure for the transfer or removal of a Super Administrator.
Scenario 1
Multiple Super Administrators
Mary and her two colleagues are partners in an architectural business. And for equal access to the company’s information and data they are all Super Administrators.
As part of an acquisition, Mary’s two partners agree to sell their share of the business and jointly follow the procedure to remove themselves as Super Administrators.
Default Permission Levels
Users, according to their individual roles, are assigned default Permission Levels in each organisation area.
Secondary Permission Levels
If required to support other Business Units, Engagements or Projects, User can be assigned Secondary Permission Levels, to either increase or decrease their privileges, according to the role requirements.
Secondary Permission Levels can be assigned within the specific area, with no effect on the Users default Permissions.
Note; Users can be assigned multiple Secondary Permission Levels. In Project ‘Y’ a User has Manager level, while in Project ‘Z’ has Project Manager level.
Scenario 2
Secondary Permissions
Isabella’s default Business Unit Permission Level is Assistant Manager and works in the Production Business Unit.
For a short period she is needed to support the Finance Business Unit with some end-of-year administrative tasks. Inline with company policy, when added to the Finance BU her permission level is set as Admin Support (her Secondary Permission Level), with no effect when she switches back to the Production BU.
For a specific Project there is a requirement to restrict Users from downloading files.
All Users assigned to the project, with the ability to download files, can have this specific permission removed (for the individual project), with no affect in other areas where they work under their default permissions.